Consider including the subtotal, sales tax, service fee, and other applicable charges for the event. Regardless of the types of services you're offering, you should provide clients with a complete breakdown of each service. Order Detailsĭepending on the catering service you're providing for a particular event, you may want to bill by quantity, hours, or a flat rate. Include all the information on the services you're offering so your staff understands how many days or hours in advance they need to prepare for the event. This will also let chefs know the amount of food they need to prepare. Your clients can confirm that they are receiving everything they and the salespeople spoke about. It's vital to include the quantity of food and the type of services you are offering at the event in the invoice. To help keep track of your salespeoples' work, you should input the person's name responsible for arranging the catering services for the event. This way, clients will understand how long you'll provide your service. If it's an off-premise event, you should also have the time of arrival and departure. The service information section should include the venue name, location, telephone number, and other essential information your catering team may need for the event. This way, if your payment terms require clients to pay their invoices in 20 days, they have exactly 20 days to complete the transaction.
When inputting the invoice date, it's important to add the date you sent out the invoice and not the date you created it. You can also assign each client a unique invoice number and add additional numerals to their number when they rehire you. You can set invoice numbers in chronological order to make it easy to keep track of invoices by date. Invoice NumberĮach invoice you send must have a unique invoice number to distinguish it from the rest and ensure that you properly document your income for tax purposes. Having their information will allow you to send the invoice to the correct email or address and guarantee the legality of the invoice.
#SAMPLE INVOICES FOR CATERING SERVICES FULL#
When speaking to your clients, ask them for their full name, email address, phone number, and mailing address.
#SAMPLE INVOICES FOR CATERING SERVICES HOW TO#
Including your contact details ensures clients know how to get in touch with you if they have any questions. Company InformationĪt the top of the invoice, you should include your company's name, address, phone number, fax, email, and website. It's essential to include the following details in your catering invoice to remain organized and ensure you and your clients are on the same page. The invoice also gives staff members working the event information on the location, time, and services. A detailed invoice provides clients with an overview of services and prices, allowing them to know what to expect at their event. Whether you're offering a plated dinner at a wedding or a staff-service buffet at a corporate event, your catering invoice needs to include specific details for the event. Staying up-to-date on purchasing patterns will allow you to develop effective marketing strategies.
An invoice helps avoid miscommunication between you and your clients to ensure clients know what to expect. Maintain records: You can keep a legal record of the services and meals that your company will offer on the day of the social or corporate event.Sending an invoice to your client is important because it allows you to: The invoice provides clients and businesses with a summary of the payment terms, service details, time, and other important information. Why Are Catering Invoices Important?Ī catering company sends an invoice to a client once they've agreed on the services for an event. Follow our guide on how to create a catering invoice. While creating an invoice sounds like a daunting task, we're here to help. The catering invoice is a document used to charge clients for the variety of services you'll provide at the event. Whether you're starting a food truck catering business or your restaurant is beginning to offer on-premise catering, it's essential to create a catering invoice for every event.
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